Birthday party planning for preschool

Birthdays are a big deal to preschool age children and it is a good idea to come up with a plan as to how you will celebrate each child’s birthday in your classroom…

We had a class birthday party recently and I thought I would use the photos from our class party to share a few ideas or suggestions that can help you get prepared for celebrating birthdays in your classroom…

Birthday Organizer Box

Get a file box and a set of pocket file folders. Place each child’s name on a folder along with his or her birthdate. Place the files in the box in order of birth date – you might even place a separater in between files to identify each month…

Parent Letter

Place an extra file in the front of your file box for parent letters. Type up and copy a set of letters that will go home with each child a week or two before his or her birthday reminding the parent of what the rules of your school are regarding snacks, the time you will have a birthday celebration, and any other issues or rules you find necessary to communicate with parents about having a birthday party in your classroom…

In advance, fill each pocket folder with the following items…

  1. A birthday card or certificate
  2. A birthday crown
  3. A birthday name tag
  4. A balloon and ribbon
  5. Or any other item you like to use on birthdays!

Keep it simple

Keeping the birthday party plans simple in design will allow you to bring special attention to the child without adding unneeded stress to your day. Preschoolers love the attention but overdoing things can sometimes backfire and leave the birthday boy or girl in tears. By keeping birthday party plans simple and the same for each child, the preschooler will know what to expect and will have a better experience…

Tags and Crowns

Let the child wear the birthday tag throughout the day and encourage other adults in the school to stop and wish the child a happy birthday when they see the birthday sticker. This will help the child feel a part of a community and the parent will appreciate it too. Save the crown for the actual birthday party so it doesn’t get ruined before it is time…


Thirty minutes towards the latter part of your classroom day is often considered best – consider having the birthday party as a part of afternoon snack. This may encourage parents to leave work a bit early and be able to join in the occasion. Regardless of whether or not parents can come, the child will enjoy the event because the he or she will know what to expect…

Sing Happy Birthday!

Sing the traditional birthday song or create a song just for birthday occasions and teach it to your students…

Birthday Prizes

Finally, a great way to collect birthday prizes without spending lots of money is to have parents donate unopened happy meal toys. Parents often end up with extras toys their child never opened and as you collect them, wrap each one up with birthday wrapping paper or tissue paper…

You may wish to put “boy toys” in a boy birthday bag and the “girl toys” in a girl birthday bag but if you are concerned about the boy-girl gender typing then there simply create one birthday bag for everyone to select a gift from! As part of the celebration, allow the birthday child to pick a toy from one of the bags and open the gift. It won’t matter to most preschoolers what the prize ends up being – what matters most is the opportunity to pick a prize and open it up…

Birthday Snacks

Depending on the rules of your school, some parents may wish to bring a snack for their child’s big day! Some schools allow this as long as the snack is store bought so be sure to check with your school’s policies on this.  If parents are able to bring a birthday party snack to school, make sure the parents if fully aware of any allergies in your classroom and the number of children (and teachers) in your classroom….

Available on Amazon


Links to Grow on

Check out the Birthday Party ideas I have saved on Pinterest too!


By |2010-09-11T22:53:57+00:00September 11th, 2010|

About the Author:

Deborah J. Stewart, M.Ed. has been working and teaching in the field of early childhood education for over 30 years. Deborah currently owns and teaches in her own part-time, private preschool called The Children’s Studio. Deborah’s deep passion for teaching and working with young children is documented and then graciously shared with millions of readers around the world through her blog and other social networking communities. Deborah believes that young children learn best through play and exploration and embraces this belief in all that she does in her own classroom so that she can effectively and passionately share rewarding, real- life, tried-and-true practices with other teachers, parents, and leaders across the field of early childhood education.


  1. Centers and Circle Time September 11, 2010 at 11:04 pm - Reply

    Oh wow! We have birthday on the brain. I wrote a blog schedule for tomorrow about a birthday party! I’m linking my post to your post:) Cool ideas, I’m loving the birthday bag…reminds me of the treasure box. Fun, Fun, Fun!

    • Deborah J. Stewart September 11, 2010 at 11:33 pm - Reply

      How funny that we are both thinking of the same thing – I will be sure to hop over tomorrow to see your post!

  2. Shar September 11, 2010 at 11:37 pm - Reply

    I love the way you organise in advance. We do something similar for birthdays but I am often rushing at the last minute realising that is is someones birthday tomorrow and I need to make a card. Doing them all ahead of time would save the stress. Thanks 🙂

    • Deborah J. Stewart September 12, 2010 at 12:28 am - Reply

      Hi Shar – I learned to just put all my birthday stuff together for the year so I can focus on all the other hundreds of things a teacher has to do on a weekly or daily basis:)

  3. Sarah September 12, 2010 at 12:03 am - Reply

    Hello, Thanks so much for this information. I’m starting as a new preschool teacher in two weeks and this is fantastic information. I have worked with kids for 15 years and have taught many Early Childhood Family Education, but I’ve never taught preschool. I’m excited for this new adventure and I love all the help I find on this blog. THANKS!

    • Deborah J. Stewart September 12, 2010 at 12:21 am - Reply

      Wow – how exciting to just be getting ready to start! I’m excited for you too!

  4. Gail P September 12, 2010 at 8:07 am - Reply

    Whatever the post, I’m just glad I have Teach Preschool in my Google Reader so that each morning I can be refreshed and renewed as a kindergarten teacher!

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